Executive Assistant (Independent Contractor, Remote)

Headquarters: Portland, OR
URL: https://www.meldorman.com/

About the Role

Are you a systems thinker who thrives on making order out of chaos?
We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy.

This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time.

About Mel

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support.

Responsibilities

You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision.

Executive Support

• Manage inbox and calendar: triage, prioritize, draft replies

• Coordinate meetings, speaking engagements, and podcast appearances

• Book travel and prepare itineraries

• Respond to media and partnership requests (bios, photos, etc.)

Systems & Operations

• Build and maintain SOPs that improve efficiency

• Set up automations in HubSpot, Zapier, and OnceHub

• Draft and schedule newsletters, reminders, and student announcements

• Track testimonials, affiliate payouts, and digital assets

Seller Financing Academy Support

• Onboard new students and manage follow-ups

• Monitor inbox and student questions, escalate as needed

• Manage student access, payment plans, and class announcements

Property Management Coordination

• Prepare leases and renewals from approved templates

• Track rent increases and renewal timelines

• Organize monthly financial documents for bookkeepers

You’re a Great Fit If You

✅ Love creating systems that help visionaries thrive
✅ Are confident writing and communicating in someone else’s voice
✅ Are proactive — you see what needs to be done before being told
✅ Can juggle multiple projects without dropping the details
✅ Care about values-driven business and community impact

Required Qualifications

• 3+ years of experience as an Executive or Administrative Assistant

• Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online

• Excellent written communication and attention to detail

• Comfortable working autonomously and managing confidentiality

• Located in a time zone that overlaps 9 am–1 pm Pacific

Bonus Points

• Background in real estate, coaching, AI automation, or online education

• Experience supporting thought leaders or course creators

• Light design or copywriting skills (newsletters, templates)

• Familiarity with seller financing or community-based entrepreneurship

Contract Details

• Independent Contractor (1099)

• Approx. 30 hrs/week @ $35/hr

• Flexible schedule within business hours

• Monthly invoicing; renewable quarterly

• Long-term partnership potential for the right fit

How to Apply

Please complete this short application form: Link Here

You’ll be asked to:

1. Share a 2-minute Loom video introducing yourself and a system you’ve built.

2. Describe your email triage process to keep an exec’s inbox under control.

3. Write a 3-sentence reply to a podcast booking request.

4. Share your time zone and preferred working hours.

We’ll reach out to qualified applicants for to arrange interviews.

To apply: https://weworkremotely.com/remote-jobs/mel-dorman-seller-finance-academy-executive-assistant-independent-contractor-remote